People & Office Operations Coordinator

Somerville, MA

Operations

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We’re also proud to offer equity in our fast-growing startup and one of the most comprehensive benefits packages among startups at our stage. Laminar pays 100% of the individual health insurance premium for HMO medical, vision, and dental, offers flexible PTO, a $90/month transportation benefit, a $65/month health and wellness benefit, FSA, 12 company-paid holidays, an employer-matching 401(k) (unheard of at this stage!), and Greentown Labs membership, among other valuable resources. (*subject to change)

Machines learned to understand language. We’re teaching them to understand matter.

Forty percent of global manufacturing happens through physical and chemical processes inside pipes, tanks, and reactors. Despite decades of industrial automation, much of what happens inside them remains remarkably invisible. Manufacturing is the most ubiquitous and foundational sector in global economy, yet the way factories are fundamentally run have used the same control philosophies, manual operations, and legacy software for the past 60 years.

Laminar deploys state-of-the-art patented sensors and edge hardware directly into live production environments, generating data that didn’t previously exist to build foundation models deployed in factory floors that understand chemistry, composition, quality, and material state in real time. We use that understanding to run autonomy and rethink how things are made.

The last generation of industrial automation taught machines to execute instructions reliably. The next will teach them to understand the processes they control and run autonomously, adaptively, and agentically: higher quality, safety, more efficiently, sustainably, and productively.

That future is already taking shape. Today, Laminar works with 7 of the world’s 10 largest food and beverage manufacturers and operates across hundreds of factories globally across six continents. Our systems have materially reduced waste, cut manufacturing downtime, saved water, chemicals, energy, and helped prevent safety and quality failures. Our technology has gained international recognition, from being selected as a 2026 World Economic Forum Technology Pioneer, Gold 2026 Edison Award, Unilever Startup of the Year, to Innovator Awards by both Coca-Cola and AB InBev, and more.

We are backed by tier-one investors in physical AI to make intelligent, self-improving production the new standard for industry.

Join us to build what makes matter intelligible, and the intelligible controllable.

As Laminar scales and grows, we are hiring a People & Office Operations Coordinator to support the day-to-day operations of our People and Facilities functions and keep our office running smoothly. This role is central to keeping the company running as we grow — from bringing on new hires and keeping our workspace stocked and organized, to helping manage a major transition in our physical footprint. You'll work closely with the CEO, CTO, Ops team and cross-functionally with Finance, IT, and Hardware to keep core processes moving.

What You Will Own

Hiring, Onboarding, and Employee Experience

Support the full recruiting cycle: posting roles, assisting with scheduling interviews, and coordinating reference checks
Own new-hire onboarding logistics — account and equipment provisioning, scheduling onboarding sessions, and ensuring a smooth first-week experience.
Representing Laminar at career fairs and events
Support the offboarding process for departing employees, including checklists, equipment return, and access removal.
Coordinate 30/60/90-day new-hire check-ins and manage contract renewals for interns and contractors.
Help plan company culture initiatives and team events.
Pointing employees to employee resources such as Benefits offerings, Employee Handbook, and more.

Office/Lab Upkeep

Keep the office stocked and running — restock supplies, coordinate with the shared-space operator (Greentown Labs) on maintenance issues
Manage keycard/fob access.
Handle daily logistics: process incoming mail and packages, manage conference room scheduling, tidying the space, and greet and direct visitors.
Order and manage office essentials — snacks, supplies, and branded materials
Track membership and facility renewals.
Monitor and triage the "Ask Ops" channel, relay building and IT notices to the team
Help plan and order for team lunches, all-hands meetings, and company gatherings.
Support light IT-adjacent tasks like setting up a new hires desk and maintaining a rough equipment inventory.

Expense & Vendor Platform Support (Ramp)

Support day-to-day administration of Ramp: reconciling receipts and assisting employees with reimbursement requests.
Submit expense reports for office purchases and process invoices from facilities vendors.
Help maintain accurate vendor and purchasing records in coordination with Finance.

Office, Lab, & Facilities Transition (Phased Move)

Support Laminar's phased office relocation/space expansion, partnering with leadership on move logistics, timelines, and mover coordination.
Coordinate the hardware and equipment move (workstations, lab/hardware equipment) in partnership with the IT and Hardware teams.
Manage office setup at the new or expanded space — furniture, supplies, signage, and vendor management.
Serve as an on-site point of contact for space-planning updates throughout the transition.

About You

2+ years of experience in office administration, HR coordination, or executive/administrative support, ideally at a startup or fast-paced small company.
Comfortable managing multiple workstreams at once and switching between people-facing and logistics-heavy work.
Familiarity with expense platforms (e.g., Ramp) and general office/vendor management tools is a plus, but not required.
Strong judgment and discretion when handling confidential employee information.
Excellent written and verbal communication skills.
Comfortable working on-site and hands-on during a physical office move, including light coordination with movers and vendors.
Can physically lift up to 30lbs.
Prior exposure to a hardware, lab, or manufacturing environment is a plus given the hardware relocation component of this role.

Benefits

Direct impact on product and culture.
Comprehensive benefits package including Medical, Dental, Vision, Life Insurance, Disability, Transportation benefit, Health and Wellness benefit, and more.
401k plan with employer matching
Equity
Competitive salary and bonus opportunities.
Dynamic and inclusive work environment.
Opportunities for growth and professional development.
Access to Greentown Labs' extensive network of cleantech startups.

Learn How We Think

- Learn about our startup journey: Our Journey
- How we're combating climate change: AI-Powered Climate Tech

Why Laminar?

There are many easier places to work on AI. Laminar is for people who want the hardest version of their discipline. Models here must survive contact with physics. Hardware must survive years of continuous industrial operation. Software must integrate with machinery built decades ago. Everything we build ultimately has to work on a factory floor.

We believe exceptional people should be given exceptional amounts of ownership. At Laminar, you will have the context to form your own view, the permission to challenge ours, and the resources to pursue the right answers, whatever technical or organizational boundaries stand in the way. There are few layers between identifying something important and changing it.

We’re fortunate to work with a small polymathic team of hardware and software engineers, chemists, AI researchers, factory operators, and go-to-market wizards who are unusually capable, curious, rigorous, ambitious, and low-ego. If that sounds like you, we’d love to meet you.

Our Interview Process

1. Phone screen with Laminar HR/Recruiter (15-20 minutes)

2. Intro call with Hiring Manager (30 minutes)

3. On-site interview, overview of tech, and interview/presentation with the Hiring Manager and a few team members. Depending on the role, a skills exercise that should take no longer than an hour to prep, would be sent ahead of time. We record your skills exercise to share with any team members who could not join the interview and/or with Founder's ahead of their Founder's Interview. If you are not local, we can conduct this virtually.

4. Finalists for Full-Time positions will have a Founder’s Interview in-person

Final steps:

Two professional references are requested, ideally one from your current organization and one who served as your Manager

If an Offer Letter is extended, a Background check is conducted

Laminar is committed to building a diverse and inclusive team. Even if you are unsure you are a perfect fit, we strongly encourage you to apply! If you're ready to play a key role in scaling a game-changing company that’s transforming the industrial sector and advancing sustainability, we want to hear from you.

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